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From error-prone process to high quality memberships management
Reduce frustration among members, volunteers and employees. Save energy for your core tasks, so that together you can contribute to a better world.
Memberships: Subscriptions and memberships made simple
You've just signed up a new member for your association! Thanks to a clever welcome campaign, you turned a hesitant prospect into a committed supporter. Now comes the exciting part: deepening their engagement and creating a seamless membership experience. With Procurios Memberships, you set things up once—then our user-friendly membership management software takes care of the rest automatically.
A selection of the features: This is how Memberships works
You have thought carefully about the ways in which your relations can be involved. For example, there are various types of membership: a trial membership, youth membership and regular membership. It is time to set up subscriptions!
1.
Activate subscription from registration forms
New members can easily sign up via your website using the subscription registration forms. Want to pay directly online for the first year? No problem!
2.
Insight for local branches
Is your association divided into multiple local branches? Based on the address, the correct branch secretaries will have access to the contact details.
3.
Discount for higher involvement
Did your members visit the members meeting and do you want to reward this? Or should other characteristics trigger a discount? Thanks to discount rules and price calculations, this happens automatically!
4.
Extend with direct debit or payment invitation
A year has passed: time to renew your subscription! Do you automatically renew your subscription and execute a direct debit? Or do you send a payment invitation and does the payment lead to renewal?
Examples: What do you want to arrange with Memberships?
You have an association and your members pay a membership fee each year. You want to arrange this as easily as possible. With the right rates, price indexations and discounts. With Memberships you reduce the invoicing process to a few clicks of the button. Have you also agreed on a direct debit? Then you collect the money at your (agreed) time.
Even if you want members to make a conscious choice to renew their subscription/membership, this is easy to set up. With Memberships you have an easy overview of which members have already paid, who still needs to be reminded and which subscriptions are expiring.
You create a high-quality magazine. People may be willing to pay (extra) for that. With Memberships, you can set up all subscriptions automatically. Is it combined with a membership? Then any discount rules are automatically applied. If someone only takes out a subscription, but nothing else: then the standard contribution is charged. Paying the subscription is easy: with a digital invoice (with or without a linked direct debit or payment link for online payment) or via payment invitation.
Creating an address file for sending the magazine? That too is easily done via our CRM and MailMerge tools, which are included as standard with the Procurios Platform.
Are you an expert in a specific field? And are you up to date with all developments in the market? With your premium newsletter subscription, you offer readers extra value. And they are willing to pay for that. In our email builder (Mailings), you can easily set which content blocks are intended for paying subscribers and which content blocks appear for every reader.
Ensure that companies with a paid partnership or corporate membership receive the correct invoice for the annual contribution with just a few clicks of a button. Does the amount depend on the number of employees? Then Memberships automatically calculates the amount for the number of employees linked to the organization, with or without the use of a scale.
Why Procurios?: 3 reasons organizations choose Procurios Memberships
☕️
Automate manual tasks
Our online membership management software takes repetitive tasks off your hands, so you have more time for your members.
📈
Integration with financial administration
Invoices, direct debits, and reports are fully integrated—no double entry or disconnected systems.
🌳
Built for membership organizations
Benefit from software designed for membership organizations and their unique needs. Complex subscription structures? No problem!
Curious to Learn More?
Our business development team is ready to help you explore, with no obligation, how Procurios can align perfectly with your organization's needs.
Everything works together: Discover the benefits of an all-in-one platform
Because everything works together in our powerful Procurios Platform, you don't need to build expensive, error-prone external connections. Memberships is seamlessly integrated with our other products. And that's a real advantage:
| Features | Memberships from Procurios |
|---|---|
| Registration and payment from your own website Reduce manual work through registration forms on your website that automatically create the correct subscription | Available |
| Renew membership based on payment invitation or invoice Is the membership automatically extended and do you send an invoice? Or do you send an invitation and payment leads to an extension? This is possible thanks to the automatic connection with Finance | Available |
| Price calculations based on your relation data Determine the subscription prices based on position, age or other characteristics that are important to your association and its relations | Available |
| Access for admininistrators of local departments Give representatives of local departments access to relation data and mutations of their members and network relationships | Available |
| Send postal and digital mailings Send a magazine by post via MailMerge or create a digital mailing | Available |
| A little better every month Once every four weeks there is a new release with all updates and improvements | Available |
| Discounts based on meeting attendance Give members a discount based on participating in a meeting, such as a course or general membership meeting | In combination with add-on |
| Raise additional donations and split payments Do your members like to pay a little extra because they support the goals of your association? Easily split payments into subscriptions and donations | In combination with add-on |
| Onboarding journeys Ensure that members quickly feel at home with your association through personalized email journeys | Add-on product |
| Consultants at your disposal Our implementation consultants help you set up your subscriptions and memberships | Add-on service |
| Price |
FAQ: Frequently asked questions about membership administration and subscriptions
Membership administration software helps you to keep your membership administration more efficient and accurate. For example, by automating certain processes and making it easier to keep data about your members in a central location. The most ideal is if the software also helps you to simplify communication with your members based on the data from your membership administration.
When it comes to membership software, you have quite a lot of choice at first glance. But beware: only a few software packages are designed for the specific needs of associations. It often happens that software that was developed for something else is sold as membership software, for example accounting packages. If you want to know whether certain membership software suits your association, there is really only one question that matters: does the supplier really focus on associations and all their peculiarities?
Many membership administrations consist of separate and confusing spreadsheets and other software programs. This makes it difficult to maintain an overview and work on the growth of your association. By automating your membership administration and organizing your data, you save a lot of time and maintain an overview. Read more about it on this page.
With the Procurios platform you can work easily and efficiently. This way you work in the cloud, which means your membership administration is always up to date and you can access your data anywhere. In addition, the data in your membership administration is also available for other tasks such as sending emails or in a member portal. Procurios has transparent prices so you always know where you stand. See what is possible with the Procurios membership administration software on this page.
Virtually everything a modern association needs is possible with the Procurios Platform. From maintaining a membership administration to organizing meetings, managing your website or sending newsletters. Request a personalized demo and discover for yourself whether and how the Procurios Platform fits your organization.
Knowledge base: Unlock the full potential of your membership database
The Accessibility Act: A practical guide for associations and charities
Why you should bring your donor and member data to Europe
Essential Requirements for Association Membership Management Systems
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